Privacy Policy
Last updated: 1.10.2025
1. Introduction
We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you submit a proposal or otherwise interact with this conference website.
Data Controller
The data controller for personal data processed via this conference site is Fundación ESADE, located at Av. Pedralbes, 60-62, 08034 Barcelona, Spain.
2. What data we collect
When you submit a proposal through this website, we collect:
- Your name and contact details (first name, last name, email address, organization)
- Co-author information (if provided)
- Uploaded files (e.g. your proposal in PDF/PPT)
- Optional notes or messages you provide
The website may also collect technical information (IP address, browser type, time of access) for security and performance monitoring.
3. Purpose and legal basis for processing
We process your personal data for the following purposes:
- Managing submissions and communicating with authors
- Organizing the review process and the academic conference program
- Complying with legal obligations (e.g. academic record keeping)
The legal basis is Article 6(1)(b) GDPR (necessary for the performance of a contract / pre-contractual measures) and Article 6(1)(f) GDPR (legitimate interest in organizing the conference).
4. Data storage and access
- Data is stored on servers provided by our web host (located in the European Union).
- Access to submission data is limited to the conference organizers and authorized reviewers.
- Files are used exclusively for the purpose of organizing and running the conference.
We do not sell, rent, or otherwise disclose your personal data to third parties.
5. Retention period
- Submission data will be retained until the conclusion of the conference and related publication processes.
- After this period, files and associated data will be deleted or anonymized, unless longer retention is required by law.
6. Your rights under the GDPR
You have the following rights:
- Right of access – request a copy of your personal data
- Right to rectification – correct inaccurate or incomplete data
- Right to erasure – request deletion of your data (subject to legal obligations)
- Right to restrict processing – limit how we use your data
- Right to data portability – receive your data in a machine-readable format
- Right to object – object to processing based on legitimate interests
To exercise these rights, contact us at [contact email].
7. Security
We take appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction.
8. Cookies and analytics
This website may use essential cookies to ensure functionality. We do not use tracking or marketing cookies without your consent.
9. Contact
For data protection requests (access, rectification, erasure, objection, portability), you may contact the Data Protection Officer at dpo@esade.edu. Postal requests may be sent to the address above, including a copy of an identity document.
If you are located in the European Union, you also have the right to lodge a complaint with your local data protection authority.